Thailand Visa Cover Letter Format for India: Template and Sample

The Thailand visa cover letter from an Indian applicant should be a single A4 page, addressed to the Thai mission with jurisdiction over your home state, stating in plain English the exact purpose of travel, the precise arrival and departure dates, the cities you will visit with night counts, who is funding the trip, and your signature with date and place. That is the entire brief. The Royal Thai Embassy in New Delhi and the four consulates in Mumbai, Chennai and Kolkata read this letter first before they touch your bank statement, which is why a vague cover letter is one of the top six reasons Indians get rejected. This guide walks you through a full sample letter for a fictional Bangalore applicant, paragraph-by-paragraph rules, four employment variants, and the small drafting habits that make the difference. For the wider Thailand application picture, see our main Thailand visa guide for Indians.

Length

One page A4, between 180 and 280 words

Format

Typed in English, 11 or 12 point Times New Roman or Arial, single spacing

Addressed to

The mission with jurisdiction over your home state (New Delhi, Mumbai, Chennai or Kolkata)

Mandatory contents

Purpose, exact dates, cities with nights, funding source, signature

Signature

Hand-signed in blue or black ink, plus date and city of signing

Submission

Uploaded as PDF for the e-Visa, printed and stapled to the file for embassy or VFS submissions

If you only read this section

The cover letter is the only document in the Thailand visa file that you write yourself, in your own words. Everything else is a passport, a bank stamp, an HR letter or a hotel PDF. The visa officer therefore reads the cover letter as the human voice of the application. If your purpose says only “tourism” without naming the cities, dates and funding source, the officer treats your file as casually prepared, and the rest of the documents are read with that bias. Use the sample further down, edit the names and dates to your trip, sign in blue ink, and you are done. Do not paste a cover letter you found on a travel agent’s WhatsApp group. The embassy has seen those templates, and recurring phrasing is a soft red flag.

The complete document checklist around the cover letter

The cover letter sits in a file of eight mandatory documents. Brief recap, because every other section in this guide drills into the cover letter itself.

1. Passport

Original Indian passport, valid for at least six months from your arrival date in Thailand, with two blank pages. The arrival date is what matters, not your application date. We cover this in detail in our Thailand passport requirements guide.

2. Photograph

Two prints, 4 cm by 6 cm, pure white background, taken in the last six months, no glasses. Off-white backgrounds cause more rejections than any other single document issue. The full photo specification breakdown is in our Thailand visa photo size guide.

3. Confirmed return ticket

PNR-ticketed round trip showing arrival and departure within the visa validity. Hold-tickets are detected by the embassy and rejected.

4. Hotel booking

Confirmed accommodation covering the entire stay. Free-cancellation bookings are accepted, but borderline applications get asked for proof of payment for the first three nights.

5. Bank statement

Last three months, signed and stamped at the bank branch, minimum balance of 1,00,000 rupees maintained throughout. Net-banking PDFs are not accepted.

6. Cover letter

The subject of this entire guide. Single page, addressed correctly, signed in ink.

7. Income proof

ITR for the last two years, three months of salary slips, Form 16 from the most recent year, or self-employed equivalents.

8. Employer NOC

For salaried applicants, a no-objection letter on company letterhead approving leave for the exact travel dates. Officially optional, practically expected. The full document checklist with formats and specs is in our documents required for Thailand visa reference.

Photo specifications in plain English

Specification	Requirement
Size	4 cm wide by 6 cm tall
Background	Pure white, anything darker than #F8F8F8 may be rejected
Head height in frame	3.2 cm from chin to crown
Expression	Neutral, mouth closed, both eyes open, no glasses
Recency	Taken within the last six months
Print	Photo paper, not home inkjet

Indian Aadhaar and PAN photographs almost never pass because their backgrounds are off-white or carry a faint grey tint. The path that works is to walk into a passport-photo studio in your city, ask specifically for “Thailand visa photo, pure white background”, and pay the 200 rupees for a set of 4 prints plus the digital file. Do not crop a smartphone selfie against a bedsheet. The studio file is what you upload to the e-Visa portal at thaievisa.go.th, and the prints go in the physical file at VFS or the consulate.

Bank statement requirements

Last three months, on the bank’s letterhead, with a physical rubber stamp from the branch and a handwritten signature from a bank officer. The 1,00,000 rupee minimum applies as the lowest balance you held at any point in the three months, not your closing balance. If your salary lands and leaves the same week, the embassy notices the trough.

HDFC and Axis usually issue stamped statements the same day if you walk in before 11 AM. ICICI and Kotak take 1 to 2 working days. State Bank of India often takes 3 to 5 working days and insists you visit your home branch. Cooperative and rural banks can take a week or refuse altogether. If yours does, open a salaried-style account at a major bank specifically for the application. The full balance discussion sits in our Thailand bank balance guide, and ITR-free alternatives in the ITR alternatives explainer.

Alternatives if you do not have an ITR

Housewives submit the spouse’s bank statement and ITR plus a sponsorship letter and marriage certificate. Freelancers without ITR submit twelve months of bank statement showing client deposits, GST registration if held, and screenshots of significant invoices. Students submit the parent’s complete financial set with a sponsorship letter. The principle across all of these: replace the ITR with a clear funding story.

Optional documents that strengthen your application

Property documents, family photographs, copies of past Schengen, US, UK or Singapore visas, a detailed day-by-day itinerary printout, and three months of credit card statements. None of these are demanded. All of them help borderline files. A first-time international traveller, a single male under 30, or a housewife applicant should add at least two of these to the file. The optional set rarely gets read if the mandatory eight are clean, but it does get read when something on the mandatory list looks thin.

Document submission format

For the e-Visa at thaievisa.go.th, every document goes up as a PDF or JPG, maximum 3 MB per file. The cover letter is uploaded under the “Letter of explanation” or “Cover letter” slot depending on the form version. For embassy and VFS submissions, you carry physical originals plus one set of photocopies, and the cover letter is the top page of the file, stapled before the photocopies and after the application form. Hindi documents need certified English translation; that almost never affects core documents but does come up for affidavits or notarised letters.

The Thailand visa cover letter, paragraph-by-paragraph

The cover letter has six structural elements that should appear in this order. Skip any one and the letter looks unfinished. Add ornamentation beyond these and the letter starts to look defensive.

1. Sender block

Top-left or top-right of the page. Your full name as it appears on your passport, your residential address with PIN code, your Indian mobile number with country code, and your email address. The mobile and email here become the contact channels the embassy uses if they need clarification, so list the ones you actually monitor.

2. Date and city of writing

Below the sender block, write the date in Indian convention (12 May 2026, not 5/12/2026) and the city. The date should not be more than 14 days before your submission date. An older date suggests the letter has been recycled.

3. Recipient block

The Visa Officer, followed by the specific mission. Indians in Delhi, Punjab, Haryana, Himachal, Uttar Pradesh, Uttarakhand, Bihar, Jharkhand, Chhattisgarh and the Northeast write to the Royal Thai Embassy, New Delhi. Maharashtra, Gujarat, Madhya Pradesh, Goa, and the union territories of Daman, Diu and Dadra Nagar Haveli write to the Royal Thai Consulate-General, Mumbai. Tamil Nadu, Karnataka, Kerala, Andhra Pradesh, Telangana, Puducherry, the Lakshadweep islands and Andaman and Nicobar write to the Royal Thai Consulate-General, Chennai. West Bengal, Odisha, Sikkim, Assam, Tripura, Manipur, Mizoram, Nagaland, Arunachal Pradesh, Meghalaya and Bhutan-based applicants write to the Royal Thai Consulate-General, Kolkata. Get this right. A Bangalore applicant writing to “Royal Thai Embassy, New Delhi” looks like they have not done basic homework.

4. Subject line

Subject: Application for Tourist e-Visa to Thailand. Or Subject: Application for Multiple-Entry Tourist Visa. The visa type matters because the officer routes the file accordingly. Do not write a generic “Visa request”.

5. Salutation

“Respected Sir/Madam,” is the convention. “Dear Sir/Madam,” is acceptable. “To Whom It May Concern” reads as careless. Do not address it to “The Ambassador”; the Ambassador does not read tourist visa applications.

6. Body in three short paragraphs

First paragraph: who you are and the purpose. One or two sentences naming your profession, employer, length of service, and travel purpose. Second paragraph: the trip itself. Exact arrival and departure dates, cities with night counts, hotel names if known, and total stay duration. Third paragraph: funding and ties. Who is paying for the trip, and the assurance that you will return to your job, family or studies in India by the stated departure date.

7. Closing

“Yours sincerely,” with a four-line gap for the handwritten signature, then your typed name, then your passport number on a separate line. Sign in blue ink, not black. Embassy file clerks have told us informally that blue signatures help them distinguish originals from photocopies.

The full sample cover letter

Below is a complete cover letter for a fictional applicant, Riya Sharma, a self-funded software engineer travelling from Bangalore to Bangkok and Phuket between 12 September 2026 and 21 September 2026. Edit the names, dates and cities to match your trip. Keep the structure intact.

Riya Sharma
402, Brigade Cornerstone, Whitefield Main Road
Bangalore, Karnataka 560066
+91 98860 11234
riya.sharma.92@gmail.com

15 May 2026
Bangalore

The Visa Officer
Royal Thai Consulate-General
No 24, Cantonment Road, San Thome
Chennai 600004

Subject: Application for Tourist e-Visa to Thailand for travel from 12 September 2026 to 21 September 2026

Respected Sir/Madam,

I am Riya Sharma, an Indian passport holder (passport number M1234567) employed as a Senior Software Engineer at Acme Technologies India Private Limited in Bangalore for the past four years and three months. I am writing to request a single-entry Tourist e-Visa to Thailand for a leisure trip with my own funding.

I plan to arrive in Bangkok on 12 September 2026 by Thai Airways flight TG 326 and depart Phuket on 21 September 2026 by Thai Airways flight TG 318, returning to Bangalore the same day. My itinerary is five nights in Bangkok at the Avani Sukhumvit Bangkok Hotel from 12 to 17 September, followed by four nights in Phuket at the Novotel Phuket Resort from 17 to 21 September. The total stay in Thailand is nine nights and ten days. I have attached confirmed return air tickets and hotel reservations covering the full duration.

The trip is entirely self-funded from my personal savings. My latest three months of salary slips, last two years of Income Tax Returns, Form 16 and a stamped HDFC Bank statement showing a balance well above 1,00,000 rupees are enclosed for your reference. I have an approved leave of absence from my employer covering the travel dates, and the No-Objection Certificate from Acme Technologies is also enclosed. I will return to my position in Bangalore on 22 September 2026.

I respectfully request you to consider my application favourably. Please reach out at the contact details above if any further documents or clarifications are required.

Yours sincerely,

(handwritten signature in blue ink)

Riya Sharma
Passport Number: M1234567

The letter above is 248 words including blocks. The body itself is 198 words across three paragraphs. That is the right length. Letters that run past 350 words start to feel defensive, which is a signal officers learn to discount.

Variants by funding and employment status

The skeleton stays the same. Two paragraphs change depending on who you are and who is paying.

Salaried, self-funded (the default)

The Riya Sharma sample above is the default. Mention the employer, length of service, role. Mention that the trip is from personal savings. Attach salary slips, ITR, Form 16, NOC and stamped bank statement. Salaried self-funded applications have the highest approval rates because every claim in the letter is backed by a verifiable document.

Salaried, employer-funded

Replace the funding paragraph with: “The travel is sponsored by my employer Acme Technologies India Private Limited as part of an annual team incentive trip. The company is bearing the costs of flights, hotels and ground transport, as confirmed in the sponsorship letter from our Head of Human Resources, Ms Priya Menon, attached to this application.” The employer must issue a separate letter on company letterhead confirming the sponsorship. The cover letter from you and the sponsorship letter from the company are two different documents. Both go in the file.

Self-funded business owner or self-employed

The opening paragraph names the business. “I am Karthik Iyer, proprietor of Iyer Trading Company, a registered partnership firm in the textile trade based in Surat, operating since 2014.” The funding paragraph references the business and personal bank accounts: “The trip is self-funded from my personal savings. I have enclosed my last two years of Income Tax Returns, GST registration certificate, current-year business bank statement, and personal stamped bank statement.” Add the partnership deed or Udyam registration to the file. We discuss the pattern in detail in our Thailand visa for self-employed Indians guide.

Spouse-sponsored (housewife and dependent applicants)

The opening paragraph mentions the relationship: “I am Pooja Verma, a homemaker based in Lucknow, applying for a Tourist e-Visa to travel with my husband Mr Anuj Verma.” The funding paragraph names the sponsor explicitly: “The trip is fully sponsored by my husband Mr Anuj Verma, currently employed as Regional Manager at State Bank of India, Lucknow Main Branch. His sponsorship letter, salary slips, Form 16, last two years of ITR and stamped bank statement are enclosed. Our marriage certificate dated 14 February 2018 is also attached.” The spouse’s NOC for matched leave dates strengthens the file because it shows the couple is travelling together. Approval rates for housewife applications with this complete bundle sit above 95 percent. Our Thailand visa for housewife guide walks through the full document set.

Student applicant, parent-funded

The opening paragraph: “I am Aarav Krishnan, a final-year B.Tech student at the Indian Institute of Technology, Madras, applying for a Tourist e-Visa for a leisure trip during the December 2026 winter break.” The funding paragraph: “The trip is fully sponsored by my father Mr Suresh Krishnan, who is employed as Vice President at Tata Consultancy Services, Chennai. His sponsorship letter, salary slips, ITR, Form 16 and stamped HDFC Bank statement are enclosed. My institute’s bonafide certificate confirming my student status and the December break dates is also attached. I will return to Chennai on 28 December 2026 to resume the spring semester starting 5 January 2027.” The student bonafide certificate matters because it anchors your return.

Senior citizen, retired

The opening paragraph names the source of post-retirement income: “I am Kamala Iyer, a retired schoolteacher residing in Coimbatore, applying for a Tourist e-Visa for a leisure trip with my husband.” The funding paragraph references pension and FDs: “The trip is funded from our retirement savings. I have enclosed my pension passbook from the Tamil Nadu Government, fixed-deposit certificates from Indian Bank totalling 18,00,000 rupees, and our last filed Income Tax Return for AY 2024-25.” Add a covering note explaining if you no longer file ITR because income falls below the taxable threshold.

Which mission to address: the jurisdiction question

This is the single biggest mistake we see in cover letter drafts: applicants address the embassy in New Delhi by default, regardless of where they live. Each Thai mission in India has a defined jurisdiction, and submitting to the wrong one can mean rejection at the counter or a quiet downgrade in how seriously your file is read.

Your home state or UT	Mission to address in cover letter	Submission address
Delhi, Punjab, Haryana, Himachal, Uttarakhand, UP, Bihar, Jharkhand, Chhattisgarh, J&K, Ladakh	Royal Thai Embassy, New Delhi	56-N, Nyaya Marg, Chanakyapuri, New Delhi 110021
Maharashtra, Gujarat, Madhya Pradesh, Goa, Daman, Diu, Dadra Nagar Haveli	Royal Thai Consulate-General, Mumbai	M.L. Dahanukar Marg, Cumballa Hill, Mumbai 400026
Tamil Nadu, Karnataka, Kerala, Andhra Pradesh, Telangana, Puducherry, Lakshadweep, Andaman and Nicobar	Royal Thai Consulate-General, Chennai	No 24, Cantonment Road, San Thome, Chennai 600004
West Bengal, Odisha, Sikkim, Assam, Tripura, Manipur, Mizoram, Nagaland, Arunachal Pradesh, Meghalaya	Royal Thai Consulate-General, Kolkata	18B Mandeville Gardens, Ballygunge, Kolkata 700019

If you submit through VFS rather than directly at the consulate, the cover letter still gets addressed to the consulate that covers your jurisdiction. VFS is a courier and intake agent, not the visa-issuing authority. Bangalore residents using the Whitefield VFS centre still address their letter to the Chennai consulate. Pune residents using BKC VFS still address Mumbai. Hyderabad applicants who travel to Bangalore VFS still address Chennai because Telangana falls under Chennai’s jurisdiction. The full list of intake centres is covered in our Thailand VFS centre locations guide, and the embassy contact list is documented in the Thailand embassy India directory.

For e-Visa applications submitted online at thaievisa.go.th, the letter is uploaded as a PDF, and the system does not enforce jurisdiction in the cover letter address. The officer reviewing your file will, however, route it to the consulate covering your stated Indian address. So address the letter correctly anyway. Lazy address blocks are read as lazy applications.

Common mistakes Indians make with the cover letter

Five years of looking at Indian Thailand visa files surfaces the same handful of cover letter errors over and over.

Vague purpose. “Tourism” alone is not a purpose. The visa officer wants the texture of the trip. Bangkok five nights, Phuket four nights, alone, self-funded, returning to my job at Acme Technologies. The applicant who writes “I want to visit Thailand for tourism” is treated as either undecided or evasive, both of which are softly negative signals.

No specific city or date. Even applicants who name the cities sometimes leave dates open. “Travelling in September 2026 for about ten days” is not enough. Pick the dates. Even if you have not booked the ticket yet, the letter has to commit. The bank statement, ticket, and cover letter must agree on the same dates. If they do not, the file is incoherent.

Wrong salutation or wrong addressee. “To whomsoever it may concern” is for general purpose certificates, not consular correspondence. “Dear Ambassador” is presumptuous and the Ambassador never reads tourist visa cover letters. Use “Respected Sir/Madam” addressed to “The Visa Officer” at the relevant mission.

No signature, or a printed signature. A handwritten signature in blue ink is not optional. The embassy treats unsigned cover letters as drafts. A signature inserted as a JPG image into a Word document is a signal that the applicant is uploading the same letter to multiple consulates. Print the letter, sign it, scan to PDF, then upload.

Recycled travel-agent template. Cover letters from a few specific Mumbai and Delhi travel agencies have phrasing the embassy clerks recognise. Repeated phrases like “I shall abide by all rules and regulations of the Kingdom of Thailand and shall not indulge in any activity prohibited by law” come from a template that has been doing the rounds for fifteen years. The phrase is not wrong, but combined with other template tells, it marks the file as agent-assembled. Write your own letter from the structure in this guide.

If your situation is different

The default cover letter assumes a salaried adult applying alone for a leisure trip. Most files do not fit that template exactly. Here are five common variations.

Housewife applicants face the highest scrutiny because the embassy worries about onward migration risk. Do not apologise for being a homemaker. State the role plainly, name the spouse and the spouse’s employment, and attach the spouse’s complete documents. The cover letter for housewife applicants should be slightly longer (220 to 280 words) and explicitly mention the spouse is travelling on the same dates if applicable. If the spouse is not travelling, explain the family context (visiting a sister settled in Bangkok, attending a friend’s wedding) so the solo travel is understood.

Freelancers without ITR need to translate their work into language the consulate recognises. “Freelance content writer” is fine; “digital nomad” is not. Name the major clients (you can paraphrase if you have NDA concerns), state how long you have been freelancing, and reference the 12-month bank statement attachment. Acknowledge if you do not file ITR and explain why. Freelancer files have a 75 to 85 percent approval rate when assembled this way, against under 50 percent when freelancers try to imitate salaried documentation. Our Thailand visa for freelancers guide covers the full pattern.

NRI applicants on Indian passports residing abroad apply at the Thai mission in their country of residence, not New Delhi. The cover letter still names the Indian permanent address as a tie, but the body should mention the country of residence, residency status, and duration. Indian passport visa-free benefit for stays under 60 days still applies. The cover letter is only needed if the stay exceeds 60 days or the applicant is using METV or Business Visa. The full document set for NRIs on Indian passports is similar to resident applicants with the additional residency proof.

Newly married applicants still on a maiden-name passport should mention the marriage in the opening paragraph and attach the marriage certificate. Passport name change before visa application is not required, but the letter should clarify that the maiden-name passport and married-name on hotel bookings refer to the same person.

Government employees need to attach a department-issued NOC in addition to the standard leave NOC. The cover letter should mention “I have obtained the requisite no-objection clearance from my department, attached to this application”, and then name the department and the issuing authority. Government NOCs take 10 to 15 working days; plan accordingly. Approval rates for government employees are high because employment is considered stable.

Hindi to English translation: a practical note

Some applicants, especially in tier-2 and tier-3 cities, draft the first version of the cover letter in Hindi and then translate. The instinct is reasonable. Drafting in your strongest language helps you think clearly about what you actually want to say. The translated version, however, has to read as natural English, not as Hindi structure with English words.

Three habits that catch literal Hindi-to-English translations and read as off:

• Long sentences with multiple clauses joined by “and” where English would use full stops. Hindi tolerates compound sentences with three or four clauses; English cover letters need short, declarative sentences.
• Honorifics carried over directly. “Most respected sir, with due regard, I am taking the liberty to humbly submit” is grammatical but not the register the consulate expects. Use “Respected Sir/Madam” once at the top, then plain prose.
• Direct translation of “krpaya” (please) appearing four or five times in a short letter. Once is enough. The letter is a request by virtue of being a visa application; you do not need to say “please” in every paragraph.

If you are not confident in the English, draft in Hindi, run a careful translation, then read the English version aloud once. If a sentence is hard to read aloud in one breath, break it into two. The cover letter does not need elegant English. It needs clear, specific, signed English.

What changed recently and what might change

The cover letter format itself has not changed in years; the underlying expectation that it names cities, dates and funding has been stable since at least 2019. What has changed is the context in which you submit it. Since November 2023, Indian passport holders get 60-day visa-free entry, currently extended through end-2026. The Thailand Digital Arrival Card (TDAC) became mandatory for all arrivals from May 2025, replacing the paper TM.6 form. The visa-free scheme means that for trips under 60 days, you do not need a cover letter at all because you are not applying for a visa.

The cover letter remains needed for trips longer than 60 days, the Multiple-Entry Tourist Visa (METV), the Business Visa (Non-Immigrant B), and any application made through the embassy or VFS rather than at the airport. For salaried Indians taking a one or two-week leisure trip, this guide is most useful when you are pursuing the e-Visa for an extended stay or the METV for repeat travel through 2026. The Thai cabinet was scheduled to review the visa-free scheme in early 2026; check the Thailand Ministry of Foreign Affairs portal at mfa.go.th for the current status before you assemble the file.

Frequently asked questions

Should the cover letter be handwritten or typed?

Typed in 11 or 12 point Times New Roman or Arial, single-spaced, on plain white A4 paper. Only the signature is handwritten, in blue or black ink. Handwritten cover letters are accepted in principle but read as informal and slightly suspect. Type the body and sign at the bottom.

Do I need to put my passport number in the cover letter?

Yes. Print it under your typed name at the bottom of the letter. The passport number on the cover letter must match the passport number on the application form and the actual passport copy. Mismatches cause the file to be returned for clarification, adding 5 to 7 working days.

Can I write the cover letter in Hindi?

No. The Royal Thai Embassy and consulates in India accept English only. Hindi cover letters either get returned or get sent to the embassy translator, both of which delay the file. Draft in Hindi if it helps you think, then translate to English before submission.

How long should the cover letter be?

Between 180 and 280 words in the body. One A4 page total including the address blocks and signature. Letters under 120 words feel underprepared. Letters past 350 words feel defensive. The Riya Sharma sample in this guide is at the right length.

Does the cover letter need a company seal if I am salaried?

No. The cover letter is from you, not your employer. It carries your handwritten signature, not a company seal. The employer’s NOC and any sponsorship letter, which are separate documents, carry the company letterhead and HR signature. Do not stamp your personal cover letter with the company seal.

Can I use the same cover letter for the e-Visa and a future METV application?

No. Each application gets its own cover letter dated within 14 days of the submission. A METV application is for repeat travel and the cover letter must explain the pattern of travel, the cities, and the business or family reason for multiple entries within the 6-month validity. The METV cover letter is usually 50 to 80 words longer than a single-entry letter. The full METV process has its own application path through the embassy with separate fee and document expectations.

What if my travel dates change after I submit the cover letter?

If the change is small (a 2 to 3 day shift on either end), the embassy usually accepts it and the issued visa covers the revised dates as long as they fall within the validity. If the change is larger (the entire trip moves by a month, or to a different season), withdraw the application before issuance and reapply with a fresh cover letter. Do not try to argue the dates after the visa has been stamped; the stamped dates govern.

Should I mention my travel insurance in the cover letter?

Optional but useful. A short line in the funding paragraph saying “I have purchased travel insurance with Bajaj Allianz covering the duration of stay, with policy details enclosed” demonstrates planning. Travel insurance is not a Thailand visa requirement for tourist applications, but it strengthens the file for borderline cases. Indian insurers like Bajaj Allianz, ICICI Lombard, Tata AIG and HDFC Ergo all issue Schengen-style policies that the Thai consulates recognise.

Do I need separate cover letters if I am applying with my spouse?

Yes. Each adult applicant submits their own cover letter, even if travelling on the same dates. Children under 18 are covered in the parent’s cover letter with names, ages and passport numbers listed. If both spouses are working professionals, each writes from their own employer perspective. If one is funded by the other, the funded spouse names the funder and attaches the sponsorship letter and marriage certificate.

What if I forget to sign the cover letter?

The embassy or VFS counter usually catches this at submission and returns the file to you that day. For e-Visa applications, the system does not check signatures, so unsigned uploads can slip through to the officer who then rejects the file or asks for resubmission. Always sign before scanning. A signed letter is the cheapest insurance against a 5 to 7 day delay.

Can I print the cover letter on company letterhead if I am salaried?

No, the personal cover letter is from you as an individual, on plain white A4 paper. The employer NOC is the document that goes on company letterhead. Combining them is a category error and is read as confused. Two documents, two papers.

Where this guide gets its data

This guide was last verified against the Thailand e-Visa Official Portal on 30 April 2026 by the VisaGuide India editorial desk. We update every guide quarterly and within 7 working days of any rule change. If you spot a fee that has changed or a rule we have missed, email editorial@visaguideindia.com.